HR Assistant

Charlotte, NC

Full Time

Entry Level

The HR Assistant provides hands-on Human Resources and full life-cycle recruiting support for the corporate office. This role supports the full employee lifecycle, including recruiting, onboarding, HRIS data management, benefits administration, compliance reporting, employee engagement, and general HR operations.

This position is ideal for a detail-oriented HR professional who enjoys both recruiting execution and HR administration in a fast-paced environment. Bilingual proficiency in English and Spanish is strongly preferred.

Key Responsibilities

Employee Records, Onboarding & Offboarding

Maintain and update employee records within the HRIS and internal systems in compliance with company policies

Support new-hire onboarding by preparing documentation, collecting required forms, and entering employee data into the HRIS

Collect and process I-9 documentation and complete E-Verify requirements

Coordinate and conduct new-hire orientations

Support employee offboarding, including documentation, system updates, and coordination with internal teams

Recruiting & Talent Acquisition (Full Life-Cycle)

Manage full life-cycle recruiting for roles across the organization

Post, manage, and close job openings in the Applicant Tracking System (ATS)

Screen candidates and conduct initial outreach and communication

Schedule interviews and coordinate with hiring managers and internal stakeholders

Manage the interview and offer process to ensure a positive candidate experience

Prepare and send offer letters, employment agreements, and compensation documentation

Initiate, monitor, and audit background checks during the offer stage

Promote the ScentAir employer brand through professional and consistent candidate engagement

Maintain accurate recruiting data and reporting within the ATS

Benefits, Employee Support & Engagement

Assist with benefits administration, including new-hire benefit enrollments and related support

Respond to employee inquiries regarding HR policies, benefits, and procedures, escalating as appropriate

Coordinate training sessions, performance review cycles, and employee engagement activities

Support employee engagement initiatives and internal HR programs

Compliance, Reporting & HR Operations

Perform HRIS data entry and maintenance, including employee status changes

Prepare HR reports and assist with audits and compliance documentation (OSHA, EEO, internal audits)

Ensure HR processes align with federal, state, and company policies

Provide HR data and reports as needed for leadership and business partners

Create and maintain organizational charts and HR documentation

Provide general administrative support to the HR team and assist with special projects as assigned

Qualifications & Skills

1–3 years of experience in Human Resources, HR administration, or a related role

Working knowledge of general HR practices, processes, and compliance requirements

Experience with HR software systems and applicant tracking systems (ADP WFN & JazzHR experience preferred)

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Strong interpersonal, written, and verbal communication skills

Exceptional organizational skills with high attention to detail

Ability to manage confidential information with professionalism and discretion

Ability to multitask and work effectively in a fast-paced environment

Bilingual proficiency in English and Spanish preferred

What We Offer

Competitive salary starting at $50,000 annually

Flexible hybrid work schedule (3 days onsite / 2 days remote)

Collaborative and supportive HR team environment

Exposure to full employee lifecycle HR and recruiting operations

Opportunity for growth within Human Resources and Talent Acquisition

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I certify that all answers or statements I have made on this application or on my resume or other supplementary materials are true and correct without omissions. I acknowledge that any false statement or misrepresentation on this application or any oral statements made at any time during the recruiting process or supplementary materials will be cause for refusal to hire or for immediate discipline, up to and including my termination regardless of when the false statement is discovered.

I have no objection to signing an employee agreement on confidential information and inventions or taking a physical medical examination where reasonably necessary based upon the position in question and permitted by law, at the option and expense of the company.

I understand that, should I be offered the position for which I am applying, I may be required to authorize a urinalysis, breath and/or blood tests, including withdrawal of samples. I understand that this test is for drugs, alcohol, and other controlled substances, and is a condition of employment with the company. I also understand that the company will require my signed authorization on any forms necessary to complete the test.

I understand that, should I be offered the position for which I am applying, I will be required to authorize a background investigation to retrieve information relating to my past activities from all personnel, educational institutions, government agencies, companies, corporations, credit reporting agencies, and law enforcement agencies at the federal, state or county level. I understand that this background investigation is a condition of employment with the company. I also understand that the company will require my signed authorization on any forms necessary to complete this investigation.

If hired, I will be required to submit proof of authorization to work in the U.S. Federal law requires that employers hire only individuals who are authorized to be lawfully employed in the United States.*

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HR Assistant

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